Project Management

Learn the benefits of using a project management tool and how it can help you keep things on track and organized.

Project management is all about keeping things well-organized and well-documented, and as a project manager, you always want to use the best project management tools available for your project and organization.

In this article, we’ll talk about some of the top project management tools available in the market and how you can gain benefits from using them to make yours and your team’s lives a lot easier.

ClickUp

Project Management Tool - ClickUP

ClickUp is a cloud-based collaboration and project management tool suitable for businesses of all sizes and industries. Features include communication and collaboration tools, task assignments and statuses, alerts and a task toolbar.

Users can assign comments and tasks to specific team members or groups of team members. Comments and tasks can be marked as resolved or in progress, or users can create custom statuses. Projects can be viewed from an Agile dashboard or organized by assignee. The activity stream displays tasks as they’re created and completed in real time.

Users can configure notifications to be sent only for specific items. The mentions feature alerts users when another team member names them in a discussion, and comments can be edited after posting. Integrations include Slack and GitHub.

With the recent updates, you can now create automations making this tool more flexible. You can auto-assign a team member,create a new folder or even create a new list when a new task is created. Along with the automations, you can also use condition-based automations where it will only trigger on specific events.

Trello

Trello

Trello is, at its core, an online corkboard. You use it to organize “cards” into lists—those cards can be tasks, notes, projects, shared files, or anything else that helps your team work together. It’s based on a simple idea: for effective project management, you need full visibility over all relevant tasks and flexibility to rearrange them as your priorities change.

Trello provides:

  • Accountability
  • Sanity
  • Visualization
  • Organization
  • Cohesion

Equipped with a Trello board, you can create order in your work by organizing it into lists of cards. Then you can quickly adapt it to any new circumstances by rearranging them. Which is exactly why it’s so great for project management.

Trello solves the problem of:

  • Long email threads
  • Wasted meetings
  • Accountability
  • Clarifying projects
  • Forgetfulness
  • Transparency

Trello is a great tool to replace your team’s use of email and chat for task-based communication. You can learn all you need to get a job done from a task card, and all discussions about it can take place right there. By keeping all of the information you need in a single location, it’s easy to keep everything on track, quickly see what’s being done, and look back to previous conversations.

Asana

Asana

Asana is a cloud-based project and task management solution that enables companies and ad agencies to manage and organize tasks and projects, communicate and collaborate. It is helpful for teams and companies that handle multiple projects at one time, and it can serve companies of any size.

Features include task management, reporting, automatic notifications, a customer portal, collaboration tools, dashboards, a mobile application, document management and task assigning. Asana also includes an Inbox feature that captures all updates generated automatically by the software.

Asana can be accessed through mobile devices such as laptops, tablets and smartphones. It can also be accessed on both Android and iOS smartphones. The software is free for up …

Basecamp

Basecamp

Basecamp is a real-time communication tool that helps teams stay on the same page; it’s less for traditional project management tasks (e.g., resource planning and long-term scheduling). With to-do-lists, calendaring, due dates and file-sharing, Basecamp provides a way for teams to keep track of priorities and actionable items.

Since 2004, Basecamp has focused on developing a simple interface in which users can create projects, document progress and manage tasks. It is a web-based software, allowing users to sign in anywhere, any time, either through a web browser or through apps compatible with a large number of mobile devices.

Not specific to a single industry, Basecamp can be deployed by any organization that needs to manage a group, including nonprofits, startups and client service firms—and it can even be used by freelancers. Subscriptions are scalable, with tiers for varying amounts of storage and numbers of users.

As the corporate landscape changes, more employees work remotely and teams are spread across large geographical areas. Project management tools like Asana, Trello, ClickUp and Basecamp unite team members on a single interface to make communication and meeting deadlines easier. Here are some of the benefits of project control:

  • Improved Customer Service: Instead of communicating with multiple contacts, your customers stay in touch with only the project manager. This point of contact can use the project management software to quickly answer any questions the customer has, respond to concerns and communicate with the team.
  • Timely Project Completion: Project management tools allow you to set an overall deadline, as well as deadlines for each player’s part in the project. This helps keep things on track and minimize delays.
  • Limited Scope Creep: Project scope is communicated up front and listed clearly in the project management interface. Because everyone’s role is clearly defined, it is less likely for the project to widen and become bigger than is practical. 
  • Seamless Communication: No more checking long email threads or sitting in unnecessary meetings just to clear up who is doing what. Project management tools have integrated commenting and messaging so that everything is in one place.
  • One Platform for Project Documents: People have varying preferences about which software they prefer for creating documents and other files. Project management tools allow everyone to upload what they have done onto one platform so that people do not have to log in and out of a million other applications just to figure out how to find what they need.
  • Clear Deadlines and Roles: Each team member’s deadlines are listed clearly next to their tasks and they can see how those deadlines impact others’ deadlines. Time management is easier when things are laid out clearly and employees understand how their actions impact their coworkers. 
  • Easier Project Changes: When project changes are necessary, the project manager enters those changes directly into the project management interface to keep everyone on the same page. 
  • Notifications: Team members can choose to allow notifications from the project management tool so they know right away when there has been a change or someone has submitted a task that impacts their work.
  • Staying on Budget: The overall project budget can be allocated between players and tasks to reduce costs and stay on budget. 
  • Risk Mitigation: When productivity and quality go up without increasing the budget, it is easier to avoid the risk of project failure and to include a time and resources cushion to handle unexpected challenges. 
  • Competitive Edge: With efficiency, productivity, budget and good customer service comes a competitive edge. The right project management tools can help your company stand out from the crowd to get ahead.

Having a project management tool can help you keep track of everything that’s going on in your project and help you communicate with your team effectively and efficiently in an organized manner. 

I’ll see you on the next Ninestone blog, cheers!